Sales Tax Preparation and Use Tax Audit

Sales and use tax checks that result in huge amounts of ungather or under-cumulative taxation can crush a company, particularly a small firm. These sales and use tax audits can extinguish your current earnings, push you to magnify your credit, and even compel you to shut your company. Sales tax return filing is tricky and requires a lot of preparation.

If your small business is presently experiencing a sale and use tax review from your provincial authorities or you believe you might eventually, there could be grave consequences, which is why it’s imperative to begin planning now. Continue reading and get to know how you can evade, get ready, and manage your forthcoming inspection properly.

Difference between Sales Tax and Use Tax?

State administration often conducts checks on a firm’s sales taxes and uses taxes simultaneously; however, these are not similar.

Sales tariff applies to the trade of any product or service, either through sale or transport. In certain states, the customer is responsible for paying sales duty, which is included in the item’s price when it is being sold.

Use duties are applicable to the use of an object or servicing for which the vendor has charged no sales fees. Use tax doesn’t apply in case sales tax is already paid. Such as, you should pay state’s use duties when you buy products from an online store that does not charge value-added tax

Fundamentally, use tax assures that the local administration takes its tax profits from a transaction regardless of how it was undertaken or the place of that business.

Two Types of Taxes

Customer Use Tax: Tax charged to the customer for products or services for which the vendor did not charge or receive shipments or seller use tariffs. Buyer use tariff is self-calculated, which means the buyer has to calculate and pay them on their own.

Seller/Retailer Use Tax:  Tax charged to the supplier for objects or services sold which are not within the retailer’s state. Just because you do not tax and collect sales charges for an item does not imply there is no levy owed on that product or service. And when the figures from your year tax statements don’t make sense, the state authorities will probably launch a sale and use a tax check.

Sales Tax Preparation and Use Tax Audit

Once the authorities notify you of their objective to conduct a selling and use tax investigation, it is important that you are starting preparing for the audit. Following is a list of moves you should take to tackle the retail and use tax review. 

1. Gather Pertinent Details

All bills should have backing papers for you to examine. Pay great heed to returned goods or records in which the used duty might not have been compensated correctly fully.

2. Discuss Question Marks with Workers

While you’re answerable for your company’s functioning, your workers might have a perspective on the daily activities of your firm. This can prove exceptionally beneficial when looking to ascertain why particular sales were categorized and not included in the sales tax.

3. Take with Your Vendor

If your retailers have lately been evaluated and were evaluated tariffs on the same acquisitions, you definitely don’t owe sales tax on those transactions.

4. Provide All Necessary Details

The auditor will certainly demand very precise documents, and you need to ensure you can give those papers promptly and thoroughly. Unable to do so could evoke doubt or exclude your admissibility for specific exemptions.

5. Don’t Panic

Keep your cool during the whole procedure, and only give the details your inspector asks for. If you or your workers seem worried, it could send the wrong message, and the auditor will suspect that there is something wrong even when everything is right.

6. Stay Professional

Keep in mind; the auditor is only doing their work. There’s no reason to behave impolitely or lose your composure, and doing so will surely not work in your favor. Let the accountant understand you will do whatever it takes in your authority to stand with the law and that you’re ready to cooperate to fix any shortcomings that may have been done.

The reason for that is sales and use tax investigations are cumbersome and nerve-racking; even good businessmen with noble motives can get themselves into trouble with the tax authorities during a review. That’s why you should always call a competent tax solicitor as soon as you get a “notification of check and audit plan” request from your local administration.


If you get a sales/use tax inspection, bear in mind that comptrollers are logical thinkers. If you get an audit, make sure you make the changes required to treat the shortcomings spotted in the review so that your enterprise does not get the same audit, plus harsher fines, in coming years. 

These are some of the measures that can help small businesses in tax audits. Be sure you are ready. If you need help in sales tax planning then there a lot of accounting companies that can help you.